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Submittals Required in Pennsylvania: Preparation of Final Construction Drawings and Specifications

There are various phases for completing a development project which includes the preparation of final construction drawings and specifications (bid documents), advertising for bids, awarding of contracts, and the start of construction. For development projects, it is necessary that the Design Consultants prepares the construction drawings and specifications as per the appropriate design discipline required for the proposed development project. The Bureau expects all construction drawings and specifications to be under the seal of a licensed professional who is authorized by Pennsylvania law to apply the seal. Depending on the nature of the project, the professional could be an architect, a landscape architect, or an engineer.

 

Documentation with a letter of transmittal should be sent directly to the Department of Conservation and Natural Resources, Bureau of Recreation and Conservation. The submittals include:

 

 

  • Construction Drawings
  • Construction drawings should be developed with the objective of clearly and concisely describing the work to be done in order to achieve the proposed design. These drawings, along with the specifications, stipulate the specific materials and services to be provided for the contract price. It is important that these documents define the scope of the project accurately and all standards of construction in terminology which laypersons and contractors can easily comprehend. Consistent terminology must be employed in relating work on drawings to specifications and cost estimates, as well as in other bid documents, like advertisements and agreements.

     

  • Basic Site and Design Data- Basic Site and Design Data must include:
  • Property surveys or verifications thereof
  • Topographic information
  • Soil tests
  • Sub-surface water and drainage conditions
  • Test borings and pits
  • Laboratory tests of materials
  • Any other information or investigation determined to be relevant to the project design and construction for the protection of the health and safety of the users.
  • Drawings - Drawings should include required data in plan views, sections, elevations, and construction details for clarity to bidders and/or constructors, and should project as completely as possible a graphic description of the project, including dimensions, details, materials, and methods of construction, in a comprehendible manner. Information on drawings must be clearly coordinated with the specifications

 

 

Besides, drawings should also present existing and proposed utilities and services, like water, sewage, storm water, electric, and gas, including locations, depths, sizes, material, condition, and rights-of-way or easements with conditions of same, as may be decided with municipal officials. Drawings must offer sufficient data for contractor to:

  • Locate work to be accomplished
  • Establish existing grades and construct finished grades
  • Identify and protect areas that contract work does not include
  • Other information necessary to coordinate plans with work to be constructed and other accompanying documents and information necessary to comply with other agency reviews.

 

For constructing a public building, separate contract drawings can be prepared for electrical, plumbing, or mechanical (heating and air conditioning) work from those developed for general construction for projects to be publicly bid. Landscape contract work can also be separate or incorporated with the general work.

  • Professional Registration Seal of proper design professional like landscape architect, architect, or engineer should appear on each drawing sheet.

 

  • Technical Specifications - Technical Specifications should be provided to establish detailed qualitative requirements for materials and workmanship. Specifications set requirements for strength, size, and other physical qualifications, standards and methods of workmanship for construction or manufacture of products used, and guarantees of components and materials. Nomenclature in specifications should be consistent with the drawings and the cost estimate.
  • For simple projects listing of the proposed work, materials to be used, and methods of construction or installation is required. In some cases, where applicable, the specifications can be written directly on the drawings.

 

  • Specifications govern over drawing information if there is any conflict. It is mandatory to state this point in each construction contracts and the specifications.
  • For a public building, separate contract specifications can be developed for electrical, plumbing, and mechanical (heating and air conditioning) work from those prepared for the general contract construction work for projects to be publicly bid. Landscape contract work can also be separate or included with the general contract work.
  • Professional Registration Seal of the appropriate design professional (landscape architect, architect, or engineer) should appear on the cover page of each specification document.

 

  • Bidding Documents
  • Advertisement or Invitation to Bid
  • Instructions to Bidders
  • Qualifications of Bidder's Statement
  • Summary of Work to be Performed
  • Bid Proposal Form
  • Contract Agreement
  • Bonds

 

  • Bid Bond or Certified Check, Bank's Cashiers Check, or Treasurer's Check ought to be provided with the bid proposal to secure the bidder's financial responsibility.
  • Bid Bond or Certified Check, Bank's Cashiers Check, or Treasurer's Check ought to be provided with the bid proposal to secure the bidder's financial responsibility.
  • Maintenance Bond is also required to protect the Municipal Grantee/Non-Profit from faulty or defective work by the contractor. This bond should cover a period of one year following completion of the project and should be in an amount of at least 10% of the contract price.
  • Review & Approval- Review and approval of construction drawings and specifications bid documents by the Department is essential before the advertising of bids and the awarding of contracts. It is recommended that the Solicitor and Consultant reviews the layout, design, completeness, and accuracy of the construction documents before advertising for bids and awarding contracts to assure that the content and format are acceptable under local bidding laws and in compliance with the requirements of the Grant Contract.

Submittals Required in Pennsylvania: Preparation of Final Construction Drawings and Specifications

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